How to Register a Consultancy Company in Kenya: Step-by-Step (2024)

Consultancy businesses are a valuable part of Kenya’s growing economy, offering expertise and advisory services across various sectors. If you have specialized knowledge or skills and a passion for helping companies and organizations, setting up a consultancy company in Kenya could be a rewarding venture. This blog post will guide you through the essential steps on how to register a consultancy company in Kenya.

Table of Contents

Understanding Consultancy Companies in Kenya

A consultancy company offers professional guidance, advice, and solutions to businesses or organizations within a specific area of expertise. Examples of consultancy sectors in Kenya include management consulting, IT consulting, financial consulting, marketing consulting, HR consulting, and more. Before you register, it’s crucial to define your niche area.

Prerequisites for Registering a Consultancy Company in Kenya

Here are some basic requirements to ensure you can start your registration process:

Directors: Your company should have at least one or more directors residing in Kenya.
Business Plan: Have a well-developed business plan outlining your consultancy’s focus, services, target clientele, competitive analysis, and financial planning.
Qualifications: Prepare documentation proving your expertise and qualifications (or those of your partners/directors) in the field your consultancy specializes in. These could be academic certificates, professional certifications, or evidence of past work experience.

Steps for Registering a Consultancy Company in Kenya

Follow these steps to register your consultancy in Kenya:

1. Name Search and Reservation

Choose a unique and reflective name for your consultancy company. Search for availability on the eCitizen portal https://dis.ecitizen.go.ke/auth/login and reserve your preferred name. The reservation period is usually 30 days.

2. Company Registration

Proceed to the eCitizen portal to register your consultancy company. A private limited liability company is a common structure for consultancies. Submit necessary information and pay registration fees.

3. Obtain Relevant Licenses (If Required)

Depending on the specific nature of your consultancy services, you might need additional licenses or permits from relevant regulatory bodies in Kenya. For example, a financial consultancy might require specific licensing. Research requirements for your area of expertise.

4. Obtain Professional Indemnity Insurance

Professional indemnity insurance is crucial for consultancy companies to protect against potential liabilities arising from errors or omissions in the advice you provide.

5. Register for Taxes

Apply for a KRA PIN (tax identification number) for your consultancy company through the iTax portal.

Additional Considerations When Registering a Consultancy Company in Kenya

Marketing and Networking: Establishing your brand and building a strong network are crucial for attracting clients to your consultancy.
Professional Development: Keep your knowledge up-to-date and explore relevant certifications to enhance your credibility in your field.
Client Contracts: Have well-defined contracts outlining services, deliverables, and payment terms to protect you and your clients. A lawyer can assist in drafting these.

Tips for a Successful Consultancy Business

Expertise: Build a reputation as an expert in your niche and communicate clearly how you can add value to potential clients.
Results-Oriented: Focus on delivering tangible results for your clients.
Strong Portfolio: Document your experience and showcase successful case studies.
Clear Pricing Structure: Have transparent pricing models to foster trust.

Costs of Registering a Consultancy Company in Kenya

The estimated costs involved include:

Name Search and Reservation: Approximately KSh 150
Company Registration: Fees range around KSh 10,000 – KSh 20,000.
Specific Licenses: Fees vary depending on your specialization.
Professional Indemnity Insurance: Premiums depend on the size and scope of your consultancy.

Conclusion

Learning how to register a consultancy company in Kenya involves a clear process and demonstrating your expertise. Building a successful consultancy business requires ongoing effort, including marketing your services effectively, developing a strong reputation, and fostering lasting client relationships.

How to Register a Consultancy Company in Kenya: Step-by-Step

Understanding Consultancy Companies in Kenya

Prerequisites for Registering a Consultancy Company in Kenya